Job Opportunities

Part-Time Office Administrative Assistant

North Idaho AIDS Coalition (NIAC) seeks an Office Administrative Assistance to perform a wide variety of clerical office duties including but not limited to:

  • Organizing files
  • Preparing documents
  • Scheduling appointments
  • Managing daily travel and organizations operations.

More complex responsibilities, which will also be apart of the job, are:

  • Reviewing and responding to grant documents
  • Grant writing and research
  • Writing and preparing reports
  • Capacity building in developing and strengthening organizational resources to thrive in a changing economy

Essential Duties and Responsibilities:

  • Assist with writing grants, maintaining current grant budgets and collaborating with marketing organization in communities served.
  • Assist the Executive Director with Board administration and office management support.
  • Assist the Executive Director with program, product, and delivery of services, fundraisers, and outreach to donors and corporate supporters.
  • Prepare monthly Board meetings document for distribution.
  • Decision making, interpersonal skills, organizational skills and writing skills a must.
  • Manage travel and expense reports for staff and prepare monthly reports.
  • Monthly accounting reconciliation reporting of expenses charged to credit card.
  • Monthly accounting reconciliation of Petty Cash.
  • Experienced user of computer software applications, such as word processing and spreadsheet programs.
  • Answer, screen and direct telephone calls, and make photocopies.
  • Open, sort, and distribute interoffice mail. Prepare mail and packages for delivery to post office/mailbox.
  • Record donations in the receipt book and send thank you letters to donors.
  • Fill supply requests and adhere to budgeting practices. Maintain, stock, and organize office supplies.
  • Maintain mailing lists, master passwords, and all social media sites: Web page, FB & Twitter
  • Create a newsletter, work with graphic designers to create event and organizations programs, flyers, posters, signs, brochures, etc.
  • Maintain a current knowledge of HIV and AIDS medical treatment and disease trends.
  • Complete HIV and Hepatitis C testing training and perform HIV testing and counseling
  • Coordinate volunteer activities, and assist with community outreach.
  • Assist with the general appearance of the office.
  • Assist medical case managers (MCM) with filing and perform other administrative responsibilities as requested.

Special consideration will go towards candidates who posses our preferred attributes, they are as follows:

  • AA/BA or equivalent in Business Administration, Human Resources Management, or Health/Human Service
  • Previous education or work related experience in a Non-Profit setting.
  • Reporting and administrative writing skills
  • Proficiency in Microsoft Office
  • Supply management and inventory control experience
  • Previous work-related experience in problem-solving, analyzing complex information and managing complex processes.
  • Detail orientated, with strong organizational skills
  • Proficiency in interoffice communication

North Idaho AIDS Coalition (NIAC) is an Equal Opportunity Employer and do not discriminate against employees or applicants on the basis of race, color, national origin, ethnicity, citizenship status, religion, age, gender identification, pregnancy, marital or familial status, gender or sexual orientation, veteran or military status, physical or mental disability, genetic information, or on the basis of any other status protected by law, and in compliance with applicable federal, state and local laws.

Please submit your cover letter and resume to:

Human Resources

North Idaho AIDS Coalition (NIAC)

2201 Government Way, Ste. E,

Coeur d’Alene, Idaho 83814

Job Type: Part-time

Salary: $11.00 to $12.00 /hour

Prevention Coordinator

North Idaho AIDS Coalition (NIAC) seeks a Prevention Coordinator to perform a wide variety of clinical and educational support up to and including:

  • Comprehensive HIV education and counseling
  • HIV/HEP C Testing
  • Implementation of prevention measures for “at risk” clientele
  • Documentation and Data entry

More complex responsibilities, which will also be apart of the job, are:

  • Client intake and assessment
  • Assisting case managers in linking clients to care services
  • Writing and preparing reports

Special consideration will go towards candidates who posses our preferred attributes, they are as follows:

  • AA/BA or equivalent in health/Human Service education or related field
  • Previous education or work related experience in a Non-Profit setting.
  • Reporting and administrative writing skills
  • Proficiency in Microsoft Office
  • Supply management and inventory control experience
  • Previous work-related experience in problem-solving, analyzing complex information and managing complex processes.
  • Detail orientated, with strong organizational skills
  • Proficiency in interoffice communication
  • Previous experience working in an HIV prevention program or an HIV and AIDs-related human services field such as social work, psychology, nursing, counseling, and health education.

Essentials Duties and Responsibilities

Program Planning and Implementation

  • Implement a community outreach HIV program targeting people living with HIV and high-risk individuals for Region 1 and Region 2.
  • Coordinates outreach efforts at bars, community events and other venues to reach male-to-male, heterosexuals, intravenous drug users, and/or bisexual men, and other high-risk groups into the HIV prevention program.
  • Manage and drive the Mobile HIV Testing Unit program (MTU) and develop and review HIV testing policies and procedures annually.
  • Develop brochures, flyers, and advertisements that encourage safer sex practices and HIV prevention.
  • Trains staff in HIV testing for direct on the job experience.
  • Meets regularly with the Executive Director to ensure the quality of services.
  • Assists the Medical Case Managers (MCMs) and Director with other related projects.
  • Attends and participates in required meetings regarding HIV prevention activities.
  • Performs other related duties as discussed and assigned.

Program Monitoring and Evaluation

  • Participates in internal audits to ensure that program documentation and reports are accurate and complete.
  • Clearly and accurately completes required documentation for HIV Prevention programs including HIV Counseling and Testing Forms and consents, sign-in sheets, test logs, program forms, etc.
  • Monitors inventory of HIV testing supplies and order accordingly to avoid breaks in service delivery.
  • Ensures thorough, accurate, and timely documentation is maintained for HIV Prevention Program for grant reporting.
  • Identifies gaps in HIV services and areas for quality improvement activities. Ensures the timely, thorough and accurate submission of documentation including progress notes, activity reporting forms and monthly reports.

Community Building

  • Provides HIV 101’s, HIV testing, and work with community partners to expand services, perform data collection and reporting.
  • Promote program and agency services in the community.
  • Organizes community events, i.e. National HIV Testing Day, World AIDS Day.
  • Attend Idaho Advisory Council on HIV and AIDS strategic meetings with state collaborators, Boise
  • Attend Idaho Coalition for HIV Health and Safety strategic meetings with state collaborators in Boise.

North Idaho AIDS Coalition (NIAC) is an Equal Opportunity Employer and do not discriminate against employees or applicants on the basis of race, color, national origin, ethnicity, citizenship status, religion, age, gender identification, pregnancy, marital or familial status, gender or sexual orientation, veteran or military status, physical or mental disability, genetic information, or on the basis of any other status protected by law, and in compliance with applicable federal, state and local laws

Please submit your cover letter and resume to:

Human Resources

North Idaho AIDS Coalition (NIAC)

2201 Government Way, Ste. E,

Coeur d’Alene, Idaho 83814

Job Type: Full-time

Salary: $11.50 to $13.00 /hour